K–12 Document Management and Digitization

Keep every record secure and within reach.

Move paper records into a secure digital system that protects alumni and staff information from loss, damage, and privacy risks while giving your team fast, online access.

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Secure, centralized records

Protect what matters most

Every graduating class adds more records to filing cabinets and warehouse shelves. Digitize and move paper records into one secure digital system that protects them from loss, damage, and privacy risks, with built-in audit logs that show who accessed each record and when.

Ready to leave paper behind?

• Protect against the unexpected
• Keep access under control
• Take back valuable space
• Make digitization easier

Paper records can be permanently lost to fires, floods, and other unexpected events. Store alumni and staff records securely online to protect important information.

Give authorized users access to only the information they need while protecting records from accidental exposure. Real-time audit logs track access and activity so you always know who accessed a record and when.

Reduce the need for bulky paper storage as each graduating class adds new alumni records, freeing up literal valuable space.

Use Document Capture to scan and upload records from your own device, then organize new and existing documents within each digital file. For larger scanning projects, Records Digitization can help move entire archives online.

Trusted by K–12 records team nationwide

6,700+

U.S. schools and districts served

12 million+

learners and families served

98.5%

of extracted data accepted with no edits

Why customers love using Parchment

We embraced digitizing records because we knew paper documents could be lost in a fire or flood. Now we’re able to swap records back and forth as needed in a very safe and secure manner. It's very easy for us to quickly provide them to an employer who’s looking for a transcript or record that we previously would’ve had to search through filing cabinets for.

Former CTO

Greeneville City Schools

Once the conversion of our alumni and micro records is complete, I feel pretty confident that we will decide to destroy those records. Those 3,000 boxes have some pretty complex retention policies tagged to them. I think we're going to gain that space back in the warehouse, which our warehouse team is really excited about.

CTO

The School District of Manatee County

Explore more K–12 Parchment solutions

Pair Document Management with Parchment solutions that help you securely store, manage, digitize, and share records throughout the K–12 records lifecycle.

Records Management

Simplify every stage of records management, from storing student information and securely sending records to issuing credentials.

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Records Digitization

Turn paper, microfiche, and other physical records into secure digital files that are easier to protect, access, and manage.

Parchment Award K–12

Simplify records requests for current students and alumni while giving learners easy, lifelong access to their credentials.

K–12 District Transfer

Move student records securely between schools through a digital portal, without mailed folders or time-consuming manual follow-up.

Diploma Services

Take graduation into the future with digital and print diplomas that support higher education enrollment, career entry, and beyond.

Ready to leave paper records behind?

Protect alumni and staff records with secure digital storage that makes information easier to access, organize, and manage.

Book a demo