Event Privacy Policy

Effective as of September 10, 2020

Instructure, Inc. (“we,” “our,” or “us”) has prepared this Event Privacy Policy (“Event Privacy Policy”) to describe our privacy practices regarding the information collected from visitors, participants, and registrants to our event CanvasCon Online, https://www.instructure.com/canvas/events/canvascon (the “Event”). This Event Privacy Policy operates in addition to our Instructure Marketing Privacy Policy (located at https://www.instructure.com/policies/marketing-privacy), and Instructure California Privacy Notice (located at https://www.instructure.com/policies/ccpa) (collectively the “Privacy Policies”). 

By submitting your personal information through participation in the Event, you expressly acknowledge that your personal information will be stored and processed in the United States (U.S.) in accordance with the Privacy Policies.

I. Personal Data We Process About You

Event Registration:  We use our registration process to collect personal data that you directly input into our registration forms, as well as in any other page we set up as an event organizer. This data is collected by us and we process it in performance of a contract with you (your event registration) as well as in our legitimate interests to manage the Event and contact you as follows:

  • Manage our Event attendees.
  • Contact you about the Event.
  • Run statistics about the Event. 
  • Improve our future events.

By completing the registration form you represent and warrant that you are the person making the registration or have the express authority from that person to make the registration on their behalf. 

We collect the following information from you during your registration to the Event:

  • First and Last name
  • Email and mailing addresses
  • Professional/Job title
  • Company name or educational institution or organization name
  • Shipping/Postal address
  • Your industry type
  • Your segment type (e.g., K12, HE, FE, RTO, or N/A)
  • Canvas user status
  • Country and state
  • T-shirt size

II. HOW WE SHARE THIS INFORMATION

We will disclose your personal information only for the purposes and to those third parties in the Privacy Policies. We will take appropriate steps to ensure that your personal information is processed, secured, and transferred according to applicable laws.

Disclosure to third parties. We will share the strictly necessary elements of your personal information, on a need-to-know basis with the following categories of third parties related to the Event.

  • CanvasCon Partners if you provided consent during the registration process for such disclosure. In such cases, we disclose the following information:
    • First and last name
    • Email and mailing address
  • Companies that provide services for Instructure (our processors), such as:
    • Third parties involved in organizing the Event.
    • Third party service providers. For example, we may share data with service providers who host our websites or provide email services on our behalf.
      • Instructure uses the following third parties to host and provide the Event:
        • Bizzaboo Inc. - event registration and notification services.
        • Remo.co - Provider of our virtual Partners & Product hall. 
        • MobileRider Networks LLC - Hosting and live streaming platform services for the Event. 
    • We may share your registration details with these processors solely for the purpose of providing services for the Event.

We will also disclose your personal information to third parties:

  • If you request or authorize so.
  • If you consented to permit us to share your personal information with the event sponsors.
  • To persons demonstrating legal authority to act on your behalf.
  • If we are under a duty to disclose or share your personal information in order to comply with any legal obligation, any lawful request from government officials and as may be required to meet national security or law enforcement requirements or prevent illegal activity.
  • To respond to any claims, to protect our rights or the rights of a third party, to protect the safety of any person or to prevent any illegal activity. 
  • To protect the rights, property or safety of Instructure, our employees, customers, suppliers, or other persons.

IV. TRANSFERS OF PERSONAL DATA 

Please be aware that the personal information we collect may be transferred to and maintained on servers or databases located outside your state, province, country, or other jurisdiction, where the privacy laws may not be as protective as those in your location. If you are located outside of the United States, please be advised that we process and store personal data in the United States.