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The Study Hall

K16 Solutions: Archiving Student Data Just Got Easier

As a higher-ed administrator, I'm sure you're constantly thinking of new and better ways to improve your student data retention strategy. After all, current methods to archive student data and course content have become outdated. Pricey legacy LMS archiving options, read-only cold storage, and unhelpful options are neither affordable nor easily integrated with Canvas.

And that's because there haven't been any real alternatives to the status quo of traditional archiving methods—until now. Let’s dive into what institutions should start expecting from a better and more modern archiving option and a quick overview of why current archiving options are simply just not helpful.

The problem with most traditional archiving approaches

When institutions migrate to their new LMS and require an archiving solution, or when they simply begin to re-think their existing archiving process, they usually face a limited and typically unhelpful set of options. Which include:

  • Cold storage
  • Read-only access to a SaaS-based legacy LMS platform
  • Maintaining the on-prem legacy platform

There are numerous challenges with archiving using these methods, but let’s break it down to its most basic components:

  • High cost: Archiving data on a legacy LMS means paying the HIGH fees associated with simply maintaining data (it also means you still haven’t officially left your old LMS–yikes!). Further, the more data there is to archive, the more expensive it gets. In some cases, institutions must make tough decisions about which data stays on the high-cost legacy LMS and which data moves to cold storage.
  • Not Canvas Integrated: Archiving data in cold storage, a legacy LMS, zip file, or just about any other option means it probably can’t get pushed to Canvas without significant clean-up. It likely takes considerable time and extensive rework for it to resemble anything meaningful in your LMS. This is because it’s not 100% fully integrated with Canvas.

What does a better way look like?

Okay, so we’ve cleared up what outdated, overpriced, or simply unhelpful archiving options look like. So what does a better solution look like–one that genuinely improves the life of academic technology administrators and faculty? Well, it looks like a vastly more affordable solution than anything else on the market, but THAT ALSO fully integrates with Canvas, allowing for seamless movement of content to and from the archives and the LMS. And it’s called Scaffold Archiving.

Scaffold Archiving works by moving all of your student data from your legacy LMS and storing it on Scaffold’s state-of-the-art platform. The course content and student data remain integrated with Canvas and remain easily accessible at any time. In addition, users can push individual, archived course content to Canvas as needed and retrieve student data and submissions. Here’s an explainer video on how it works.

What do academic technology administrators have to say?

Great question! Here’s what a couple of Canvas customers have had to say about using Scaffold Archiving:

“The content can easily move from Scaffold Archiving back to Canvas. We don’t have to download a cartridge and clean it up later on. Instead, we simply find the course, click a button, and it goes from Scaffold right over to Canvas. Our archive is now its own version of an LMS where we can easily move content to and from Canvas and Scaffold."
- Abram (Abe) Hedtke, Director of Instructional Technology, Saint Mary's University of Minnesota

“We had a tremendous experience working with the K16 Solutions team in helping us migrate from Blackboard to Canvas, so when we heard about the savings and benefits of archiving student data on their platform Scaffold, we jumped at the chance. We can now use those cost savings for other critical areas within our operations or academic departments."
- Dr. Carol Ann MacGregor, Vice Provost, Loyola University New Orleans

Start archiving a better way for your institution If you want to explore a state-of-the-art archiving solution for your institution, visit www.k16solutions.com.