The K–12 Records Management System
Trusted by Higher Education Worldwide.

Looking for an easy way to send transcripts, manage records for students, alumni, and staff, and streamline requests? What if one solution could also handle verifications, records transfers, and replacement diplomas? With Parchment, you can simplify document management and provide students with secure access to their credentials—all through a network trusted by higher education and employers worldwide.

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Parchment Pathways expands access and opportunity by simplifying administrative workflows and supporting more paths to academic and career success.

Learn how Parchment simplifies and empowers
your K–12 records administration

As the only platform offering comprehensive K–12 records management under one roof, Parchment provides digitization, document management, and efficient records processing, freeing up administrators to focus on students, not paperwork.

Simplify records management

Free your school from file cabinets, fax machines, and printers. Digitize records in a secure, searchable, centralized database so you can pull files in seconds and exchange records without leaving Parchment.

Protect credentials and student data

Paper records are easy to lose, damage, or manipulate. Strengthen security and protect student privacy with built-in safeguards. Parchment credentials include tamper-evident seals for print and end-to-end encryption for digital delivery.

Support students for life

Give students a modern, digital experience while reducing your workload. Learners can order transcripts online, track their status, and access their credentials anytime through a lifelong profile, backed by a dedicated support team.

Purpose-built credential solutions for K-12.

Easy access, forever

  • Secure and modern, digital credentials with online ordering experience
  • Store credentials together in one lifelong learner account
  • Support students and alumni through one simple, streamlined process
  • Great student experiences mean happier students and parents

Safe storing and sharing

  • Up-to-date FERPA compliance
  • Secure Blue Ribbon PDFs
  • Encrypted student information
  • Automated global exchange and verification
  • Third-party ordering
  • Most compliant platform in the industry
  • Modern student privacy controls

Every credential for every pathway

  • Student, alumni, and third party ordering
  • Order routing to different admins based on custom rules
  • One platform for transcripts, letters of recommendation, verifications, and health records
  • Send directly to Parchment Receive, the most adopted credential inbox in the world

Streamline online requests

  • Digital transfer document requests mean no more fielding phone calls or one-off emails
  • Verification of requestors to ensure validity
  • Simple and secure online process for requesters

Protect student privacy

  • Compliance with FERPA regulations
  • Each Student Transfer File requester is validated by a human
  • SOC 2 Type II Compliant
  • Dedicated security headcount and 100% of employees pass background checks

One place to manage records

  • Centralized, easy-to-use place to send all requested student records, from verifications to transfer documentation
  • Notifications that the requested files have been received
  • Observe trends in student mobility to inform district-level decision-making

Increase efficiency

  • Make documents easily accessible for K-12 staff
  • Quickly and securely share student files
  • Scan as you go with Document Capture

Improve student services

  • Ensure counselors, McKinney-Vento, teachers, and other staff members have the most up-to-date records at their fingertips
  • Allow staff to focus on serving students rather than running around to find misplaced records
  • Feel confident in staff decisions being made on recent information

Secure and Protect PII

  • Prevent document loss from catastrophic events
  • Ensure only authorized staff have access to records
  • Eliminate the need to manually move boxes of records at matriculation

Safeguard alumni and staff records

  • Store records securely online
  • Limit access to authorized users only
  • Prevent risk of loss due to catastrophic events

Get organized

  • Scan as you go with Document Capture A
  • dd, annotate, edit, and organize documents within a file
  • Reduce the need for on-site file storage

Increase efficiency

  • Digitize documents for secure, easy access
  • Share records with authorized staff through a few clicks Integrate with other
  • Parchment records management solutions for a full digital footprint from enrollment to graduation

Access records anytime, anywhere

  • Secure, online access to all of your student records so you can manage records requests wherever you are
  • Store files on the user-friendly Parchment platform, no hidden costs
  • Deliver indexed digital records with additional storage outside the Parchment platform via SFTP

Secure and safe records storage

  • Digital records provide safety from natural disasters
  • Experienced team of digitization experts that have scanned and indexed tens of thousands of records
  • Support for even the most legacy formats, such as aperture cards, microfilm, and microfiche

Faster search and retrieval

  • Indexing of files with key data points
  • Ability to search by key data points including first name, middle, last, date of birth, student ID, last 4 of SSN, and grad year
  • Auto-match based on the indexed data and learner profile, saving you even more time in your search

The best of paper and digital diplomas

  • Manage print and digital diplomas simultaneously
  • Built-in student mailing address verification
  • Preview, hold, and release in clicks Make amendments in real time

Digital & dynamic platform

  • Immediate online access
  • One-click sharing to LinkedIn, Facebook, and Twitter
  • Embedded course, skillset, and competencies context
  • End-to-end data encryption Digital verification seal

Fast, reliable delivery

  • Fast global delivery
  • Print tracking notifications via email or text
  • Store alongside other credentials in Parchment
  • Direct student support of diploma replacement for shipping damage at no cost
a district admin works on a computer in her office

A better way to manage K–12 student records

Every transcript request marks a student’s next step—but manual processes slow districts down and increase risk. Modernize your records system to save time, improve security, and support students anytime.

Download the Parchment K–12 Buyer’s Guide to learn six key considerations for a more efficient, future-ready records office.

Get the Buyer’s Guide
The single biggest value is systematizing our document requests within a system that is reliable and timely in the delivery of its service.
Michael Garcia, Ed.D.
Parchment is the way to go. It has made my process for transcripts and verifications so much simpler.
Ellen Langham
Our Registrars love it. We made it very efficient and we get a lot less questions from parents and students about their transcripts. It’s allowed us to better manage our Counseling Office tasks
Jamie Farber
It really has made our process easier, for both staff and students. The support that Parchment offers is second to none and we can’t imagine not having it.
Kim Michael
What used to take me days, takes me an hour. It’s been a huge benefit to our Counseling Office.
Christine Ross
The convenience is the best thing. People don’t have to fill out a paper form… it’s all handled digitally and it’s been a life saver for us.
Eric Rubio
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Help your students reach their full credential. We'll show you how.

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